Room 4 is purpose built for content collaboration and allows the sending and sharing of files in a variety of different ways. Meeting room participants can copy files they want to share on a USB storage device, take it to the meeting room, and plug it in directly to Room 4, connect their laptop by HDMI and share their screen, wireless share a laptop or mobile screen by Room 4’s AirSharing technology or with Intel Unite (coming soon), or start a whiteboard to sketch ideas. Remote meeting participants may share their screen or a send a file directly from their Lync or Skype for Business desktop client.
How to Share Content with Room 4
Sharing and collaborating on content from Room 4 can be done in a variety of different ways, depending on the current status of the meeting room. In it’s most basic form, users can simply walk into the room, and click on Share Content from Room 4’s start screen, this opens up the file explorer, and allows them to select the medium (or sharing application) to open. Supported mediums for sharing content include USB Storage Devices, HDMI source input, and two technologies for wireless sharing; Room 4’s native AirSharing, which supports Miracast (Android devices) and AirPlay (Apple and iOS devices) and Intel Unite (coming soon). For a more immersive collaboration and brainstorming session, users may also walk into the conference room and start a whiteboard directly from Room 4’s start screen – this starts the native whiteboard of Skype for Business.
Sharing content from a USB storage device
Room 4 natively supports USB storage devices and when a device is plugged into the Room 4 base system, the file explorer quickly scans the connected device and displays all supported file types. Supported shareable content includes Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Adobe Acrobat, and many more file types are being added soon. During an active Lync or Skype for Business meeting, USB Storage Devices can be accessed from the Share Content action menu.
Sharing laptop screen with HDMI
The Pro edition of Room 4 supports HDMI input through the provided HDMI grabber, simply connect the grabber to the Room 4 base system with USB, connect any device with HDMI and switch the display output (Connect to a projector option from Windows laptops). Once a device is connected with HDMI, it can be accessed directly from Room 4’s start screen by choosing Share Content, followed by choosing HDMI input as the content medium. During an active meeting, HDMI input sharing can be accessed from the Share Content action menu.
Wireless mirroring with AirSharing and Intel Unite
Wireless mirroring of mobile phones and tablets is supported in the Pro edition of Room 4. Wireless mirroring is natively supported by Room 4’s AirSharing technology that supports the two major wireless sharing protocols; Miracast (for devices running on the Android operating system) and AirPlay (for Apple and iOS devices). To wirelessly mirror a phone or tablet in Room 4, simply choose Share Content from the start screen calendar and choose AirSharing as the content medium, then follow the instructions on your device to discover and connect to Room 4.
Starting and collaborating on a whiteboard
Whiteboards are a great way to sketch ideas and brainstorm in a meeting, and they’re also useful for quick note taking both in and out of meetings. Room 4 supports the native Lync/Skype for Business Whiteboard application, and starting a whiteboard is simple with just one click on the Whiteboard button from Room 4’s start screen calendar. Room 4’s Whiteboard is available both during an active meeting or directly from the start screen.